From: Suzanne Anderson [mailto:Suzanne.Anderson@edinburgh.gov.uk] On Behalf Of Park Events

Sent: 27 June 2016 16:01
To: undisclosed-recipients:
Subject: Invitation to Workshop - Specifications for Parks' Events Tender 5 July 2016

Dear Stakeholder,

The City of Edinburgh Council’s aim is to provide a programmed approach to hosting major events in public parks. It is proposed that the following spaces in Edinburgh’s parks be subject to a competitive tender process with contracts commencing in 2017:

• Inverleith Park - Family Friendly Cultural Event (for example, a Food/Beer/Wine Festival) – 8 days in August (inclusive of set up and breakdown)
• The Meadows –Family Friendly Fringe Event/Venue August 2017 - 23 days plus set up/breakdown time
• West Princes Street Gardens - Red Blaes Events Area, Family Friendly August Fringe Event/Venue 2017 – 1 month (inclusive of set up and breakdown)
• West Princes Street Gardens - Red Blaes Events Area, Family Friendly Cultural Event (e.g. a Food/Beer/Wine Festival) – 10 days in October (inclusive of set up and breakdown)

The Council would like to hear feedback on these proposals from local stakeholders including community groups, local residents, businesses and park users. Where appropriate, this feedback will be used to shape future plans and specifications for these events.

WORKSHOP DETAILS

We have organised two ‘specification’ workshops on Tuesday 5 July which will give stakeholders an opportunity to input into the proposals.

Date: Tuesday 5 July
Venue: Midlothian Suite, Lothian Chambers, George IV Bridge
Time: 9.00am - 10.30am - The Meadows event
11.00am – 12.30pm - West Princes Street Gardens and Inverleith Park events

Stakeholders may attend one or both sessions to suit their interests. The agenda is still being confirmed but we hope to cover the following at each session:

• Background to the events tender
• Feedback from supplier consultation
• For attendee input/discussion:
o Event site specifications
o Criteria for evaluation and performance measures
o Stakeholder engagement proposals
• Timescales for formal tender

RSVP
Please feel free to share this invitation with your contacts. If you wish to attend either session please RSVP by emailing park.events@edinburgh.gov.uk or contact Sarah Murphy on 0131 529 7955